Executive Assistant [Job ID: A2019005]

Our client is looking for an Executive Assistant with the following job responsibilities:

• Provide Executive assistance support by managing an active calendar of appointments for the Managing Director – Asia.

• Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.

• Arrange expense reports, review and liaise directly with finance department

• Management of correspondence of a highly confidential nature

• Support the team with coordination of programs, events, or conferences

• Office Management of Hong Kong offices; Stationary, Branding, Vendors & Courier service

• Devise and maintain office systems including data management and filing.

• Plan, coordinate and ensure schedules are followed and respected.

• Coordinate with internal Operations team globally to execute initiatives as needed.

• Screen incoming calls

• Research, prioritize, and follow up on incoming issues and concerns addressed to team members which are of a sensitive or confidential nature. Determine appropriate course of action, referral, or response

• Report on sale follow up’s each week for each sales person

• Prepare memorandums outlining and explaining administrative procedures and policies

• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.

• Requests and coordinates client due diligence documentation and follow-up as needed.

• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.

• Independently liaise with service providers as necessary

• Provide coverage to the team where needed

• Able/willing to take on additional duties as and when required.

Candidates should possess the following Requirements:

• A third level qualification, preferably in a business discipline;

• Two to three years’ related experience; or equivalent combination of education and experience;

• Very proficient in written and spoken English - Mandarin is advantageous;

• Strong MS Office skills;

• including Word, Excel and PowerPoint;

• Financial Services experience and database management experienced preferred;

• Able to demonstrate strong attention to detail;

• An ability to communicate effectively through all channels of communication. 

About our client:

Our client a multi-national fund governance firm serving funds in Europe and Asia.

Our client offers a competitive remuneration package.

Interested individuals can apply below: