Our client is looking for an Executive Assistant with the following job responsibilities:
Provide Executive assistance support by managing an active calendar of appointments for the Managing Director – Asia.
Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
Arrange expense reports, review and liaise directly with finance department
Management of correspondence of a highly confidential nature
Support the team with coordination of programs, events, or conferences
Office Management of Hong Kong offices; Stationary, Branding, Vendors & Courier service
Devise and maintain office systems including data management and filing.
Plan, coordinate and ensure schedules are followed and respected.
Coordinate with internal Operations team globally to execute initiatives as needed.
Screen incoming calls
Research, prioritize, and follow up on incoming issues and concerns addressed to team members which are of a sensitive or confidential nature. Determine appropriate course of action, referral, or response
Report on sale follow up’s each week for each sales person
Prepare memorandums outlining and explaining administrative procedures and policies
Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
Requests and coordinates client due diligence documentation and follow-up as needed.
Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
Independently liaise with service providers as necessary
Provide coverage to the team where needed
Able/willing to take on additional duties as and when required.
Candidates should possess the following Requirements:
A third level qualification, preferably in a business discipline;
Two to three years’ related experience; or equivalent combination of education and experience;
Very proficient in written and spoken English - Mandarin is advantageous;
Strong MS Office skills;
including Word, Excel and PowerPoint;
Financial Services experience and database management experienced preferred;
Able to demonstrate strong attention to detail;
An ability to communicate effectively through all channels of communication.
About our client:
Our client a multi-national fund governance firm serving funds in Europe and Asia.
Our client offers a competitive remuneration package.
Interested individuals can apply below: